At a glance
Compare quotations against the same dates, route, travellers and service scope. Ask for itemised inclusions, exclusions, payment conditions and cancellation terms before paying.
Start with the same brief
Write down travel dates, overnight stops, pickup and drop-off points, passenger numbers and bags. Add children’s ages and any access requirements that affect the arrangements. Ask each proposal to respond to this brief, rather than comparing one vague itinerary with another.
Ask what the transport price covers
Confirm the proposed vehicle, actual passenger seats and luggage space. Ask about fuel, distance allowances, tolls, parking, waiting, driving hours and overnight driver arrangements. Check whether a driver, a driver-guide or a separate guide is proposed and which language support is included.
Before you confirm your journey · If your travel plans change
Read stays and activities carefully
If accommodation is included, request the property or agreed standard, room configuration, meal basis and applicable conditions. For activities, ask about tickets, transfers, guide services and equipment separately. A destination appearing in a route does not establish that every activity there is included.
Look beyond the headline total
Confirm currency, taxes and any charges that may be payable locally. Ask whether the quotation is per person or for the whole group and whether child costs are treated differently. If an estimate can change, request an explanation of the variable items before deciding.
Understand the next commitment
Ask how long the proposal is valid, what is available at that point and what payment would secure. Read payment dates, cancellation conditions and change fees. A quotation, an enquiry and a confirmed booking are different steps; keep the written confirmation and supplier conditions together.
Resolve differences before you choose
Use a short list of open questions and ask for a revised written proposal. Tell the team if a particular stop or activity is essential, or if you would rather reduce the route than increase the budget. A clear explanation of the tradeoffs is more useful than an unsupported promise.